Reports & Legal

Annual report 

To view the Annual Report for the year ended 31st December 2020, please click here.
To view the Annual report for the year ended 31st December 2019, please click here.

Constitution

To view the current constitution, please click here.
To view the constitution of Alliance Française de Sydney Cultural Foundation Ltd, please click here.

Financial report

To view the financial report for the year ended 31st December 2020, please click here.
To view the financial report for the year ended 31st December 2019, please click here.
To view the financial report for the year ended 31st December 2018, please click here.

Minutes of meetings for members

To view the minutes of the 2019 Annual General Meeting click here.
To view the minutes of the 2019 Extraordinary General Meeting click here.

Child protection policy

Aim

The aim of this policy is to ensure that children who participate in our programs have a safe and happy experience. We support and respect our children, their families and our workers.

Introduction

This policy is used to guide paid workers and volunteers on how to behave when interacting and engaging with children in our organisation. The policy focuses on how we can build and maintain a child-safe environment which is inclusive, transparent and promotes children’s participation.

Encouraging children participation

Our organisation supports the active participation of children in the programs, activities and services which we offer. We provide a range of strategies to allow children to provide feedback or raise concerns. We listen to their views, respect what they have to say and involve them when we make decisions, especially about matters that will directly affect them.

Recruitment

The recruitment and selection process are crucially important to the safety and protection of children. Our organisation maintains a rigorous and consistent recruitment, screening and selection process. References will be contacted during the recruitment process to determine the working history of the candidate and their experience of working with children. Every paid-worker and volunteer of our organisation who is directly involved in children activities, such as, but not limited to teaching employees is required to provide a valid “Working with Children Check” delivered by the relevant NSW Office of the Children’s Guardian. Teaching workers are also strongly encouraged to complete the NSW Office of the Children’s Guardian Child Safety e-raining before commencing work with students up to 18 years of age.

Complaints Management and Reporting

Teaching and non-teaching workers, as well as volunteers, must report any behaviour or event which is suspected of being child exploitation or abuse (including possession of child exploitation material) by any staff member of our organisation, including voluntary workers and contractors. They must also report any information made to them by anyone which relates to child exploitation and abuse, and any non-compliance with this policy from any staff member or stakeholder.

Where an individual or organisation has already reported a behaviour or event, but becomes aware of additional information relating to such behaviour and event, such individual or organisation must also report that additional information. In relation to this policy, all complaints and their associated evidence must be reported to the General Manager, and in their absence, to the Secretary.

The complaints will be managed and dealt with in accordance with guidelines from the following organisations:

• NSW Department of Family and Community Services.
• NSW Ombudsman.
• NSW Office of the Children’s Guardian.

Training, support and supervision of workers

Our organisation promotes respect, fairness and consideration for all its paid-workers and volunteers.

All new paid-workers and volunteers will receive a copy of all policies and procedures relating to child protection before commencing to work for the organisation. A meeting will be set up by management to discuss those policies and procedures with these new paid-workers and volunteers to allow them to ask questions and to clarify their understanding.

All new paid-workers and volunteers will also receive a copy of both the organisation’s Employee’s Handbook and the Health and Safety Handbook containing the roles and responsibilities of paidworkers and volunteers, particularly those which relate to engaging with students under 18 years of age.

Child safety is a standing agenda item at meetings and paid-workers and volunteers are encouraged to ask questions and contribute to the continuous improvement of child safe policies, procedures and practices in the workplace.

Legislation, industry standards or internal policies

• Child Protection (Working with Children) Act 2012 (NSW)
• Children and Young Persons (Care and Protection) Act 1998 (NSW)
• Alliance Française de Sydney Employee Handbook
• Alliance Française de Sydney Health and Safety Handbook

Communication

Regular meetings and information sessions relating to child protection and abuse will be held on a regular basis for paid-workers, volunteers and students.

This policy will be discussed during the induction process and children and parents joining our programs will receive a copy of this policy. Review This policy will be reviewed on a regular basis and will consider comments and suggestions from our range of stakeholders including paid-workers, volunteers, children and their family.

Environmental policy

May 2020

The Alliance Française de Sydney is committed to respecting the planet and implementing processes and procedures throughout the organisation to reduce harm to the environment now, and for future generations. Alliance Française de Sydney recognises the need to reduce emissions and play our part, however small or big, in building a sustainable planet.

• Supporting charities which are contributing to habitat restoration projects as a result of recent bushfires including the Australian Red Cross Bushfire Appeal and rural and Remote Mental Health through the Alliance Française de Sydney French Film Festival.
• Encouraging the use of public transport as much as possible, especially with the proximity of Town Hall station
• Monitoring flights and using carbon offsetting where possible.
• Working with Wholegreen Bakery, which sources ingredients from sustainable local suppliers as much as possible, and encourages the use of reusable takeaway coffee cups.
• Reducing water waste through the provision of a filtered water system for Alliance Française de Sydney offices
• Minimising landfill by reducing food waste and recycling packaging materials.
• Participating in efforts to recycle by separating recyclable material from other waste material.
• Using green energy throughout the building as well as using smart monitoring to ensure that electricity is not being used when it is not needed.
• Ensuring the responsible use of electricity by switching off air conditioning and appliances when not in use.
• Encouraging employees, volunteers and customers to act in an environmentally friendly way.
• Sourcing sustainable stationery where possible and reducing printing.
• Opting for electronic marketing communications over printed where possible including repurposing signage.
• After conducted an institutional energy audit with the assistance of City of Sydney, we are implementing the recommendations of the audit, including installation of LED lighting throughout the building, using motion-censored lighting, and other energy efficiency measures.
• Minimising noise to neighbours Alliance Française de Sydney will continuously strive to improve its efforts in sustainability.

Alliance Française de Sydney’s Senior Management and Board of Directors fully endorse this Environmental Policy

Internship policy

Internships and Student Placements The Alliance Française de Sydney welcomes international and Australian students who are required to do an internship (either part-time or full-time) as part of their studies or training including for both undergraduate and post-graduate diplomas.

Such placements can be arranged either by the student contacting us directly or by the institution.

The internships are unpaid. The duration of the placement is to be negotiated but the Alliance will not accept requests for internships for a duration of more than the equivalent of two months full-time.

The Alliance expects all students to provide documentation in English from their place of study, copy of medical insurance (in the case of international students) and to sign an internship agreement provided by the Alliance.

The Alliance Française de Sydney will provide the intern with a supervisor who will provide a report to the educational institution and a personal reference to the intern at the conclusion of the training or internship period. The report will cover areas such as the skills developed during the training period and aptitude.

To explore our current Internship opportunities click here.